AI Timekeeping for Filevine

You already run Filevine. The case file is the system of record. The billing gap is still the work around it: Word, email, research, calls, and the desktop apps Filevine never sees.

This guide covers how LegalTime AI sits beside Filevine: local-first Capture → Create → Connect, then release approved entries into Filevine as ordinary time entries.

If you want privacy-first capture for the whole workday, not only what already lives in Filevine, start with LegalTime AI.

The Filevine billing problem AI timekeeping is for

Most of an eight-hour day never hits the clock. Reconstruction at 6 p.m. thins narratives, misassigns matters, and drops the small tasks that never felt worth starting a timer for.

AI timekeeping flips the loop: capture while you work, draft, review, release. On LegalTime AI the designed trade is about five minutes of review instead of roughly half an hour of reconstruction.

ABA Formal Opinion 512 still applies. Third-party capture tools need a human gate.

LegalTime AI → Filevine (Capture → Create → Connect)

LegalTime AI sits beside Filevine, not instead of it. The job: capture the workday on the attorney machine, draft complete entries, then release only what you approve into Filevine through your firm's existing login.

Capture → Create → Connect

1. Capture. Records apps and work activity on your computer so billable work is not lost to memory. Raw activity is read locally. Pause anytime; nothing recorded while paused.
2. Create. Drafts narrative, matter, billing code, and duration. Visible only to you.
3. Connect. You approve, edit, or discard. Released entries push into Filevine as ordinary time entries (matter, code, narrative, duration already filled). No blind sync. Does not duplicate hand-entered time you did not release.

Why Filevine firms pick this path

Privacy (short)

From security and FAQ:

• Raw activity never leaves your machine for drafting; purged on a rolling basis.
• ZDR; no shared model training.
• Released payload = finished entry only (TLS 1.2+; AES-256 at rest).
• Partners do not see drafts. LegalTime AI will not build monitoring.
• SOC 2 examination in progress; docs under NDA.

Pricing and trial

Quoted per attorney on legaltime.ai/pricing (annual or monthly). G2 lists $125/seat/mo base as a directional directory note. 30-day free trial. Start on the pricing page.

Best for: firms already on Filevine that want AI timekeeping beside the PMS, not a rip-and-replace.

A day on Filevine + LegalTime AI

You work the way you already work. Word, email, browser, Filevine, calls. LegalTime AI drafts in the background from local activity. At the end of the day you spend about five minutes: approve, edit, discard. Approved entries land in Filevine as ordinary time entries through your firm's login. Each correction teaches phrasing and matters scoped to your account. Every released entry is auditable.

Nothing bills without you. That is the point.

Implementation checklist for Filevine firms

1. Confirm who owns time entry policy (partners, billing staff, ethics counsel).
2. Decide whether Filevine's built-in timers cover the day, or whether off-platform capture is required.
3. Ask LegalTime AI for the Filevine connect path on a 15-minute demo; white-glove first attorneys.
4. Run a real work week on the 30-day trial; measure review minutes, not slideware.
5. Verify pause, draft visibility, and release behavior with a skeptical partner in the room.
6. Ask for current security docs under NDA (SOC 2 examination in progress).
7. Confirm quote per attorney on pricing; treat G2 figures as directional only.

Integration detail: legaltime.ai/integrations/filevine.

Related reading

Filevine integration · Security · FAQ · Pricing · Local-first AI timekeeping for lawyers · AI timekeeping for Clio Manage