Map each AI time tracking requirement to evidence and an owner
A partner who asks for AI time tracking tools usually needs more than a demo. They need each requirement written down, a page or document that proves it, and a person who signs that row before anyone buys, pilots, or goes live.
Use the same rows for every vendor. A row is ready when the evidence is a public URL or a dated document under NDA, and the named owner has signed it. A marketing slide with no link stays open.
LegalTime AI is built for privacy-conscious firms on Clio, about 10 to 30 attorneys, comfortable up to about 50 attorneys, with headcount up to about 100. Capture is local-first on the attorney device by default. When Create (AI drafting) is used, relevant activity is sent for AI processing. Drafts stay with the attorney until that attorney approves release. Matters stay in Clio. Approved entries release into Clio. A SOC 2 Type II examination is in progress. LegalTime AI is not SOC 2 certified. Pricing is a quote.
Columns to keep on every requirement
| Column | What you fill in |
|---|---|
| Requirement | What the firm needs in writing |
| Evidence | The public page, or a vendor document with a date |
| Owner | The partner, IT lead, billing lead, security lead, or practice lead who signs |
| Status | Open, signed, needs work, or deferred with a date |
Bring this table to the partners meeting with the status cells blank. Name an owner for each row before the next meeting.
Requirements to trace
| ID | Requirement | Evidence to demand | Owner |
|---|---|---|---|
| R1 | Automatic by default. Timers may exist. They are not the only way to bill. | Product page or FAQ that states the default capture path | Practice lead and a partner |
| R2 | One-click pause. Nothing recorded while paused. | Written pause control | Practice lead |
| R3 | Drafts stay with the attorney until release. | Privacy or FAQ language | Partner and security |
| R4 | A person approves before anything reaches the matter. | Connect or workflow docs | Partner and billing |
| R5 | The tool sits beside the practice system. Matters stay in Clio. | Integration page | IT and billing |
| R6 | Local-first capture, and an honest account of what leaves the device for AI drafting | Security page and subprocessors page | Security |
| R7 | SOC 2 type and status stated in plain language | Security page | Security |
| R8 | A real quote path. No savings figure that has no source. | Pricing page | Partner and finance |
| R9 | Not a monitoring tool. No raw activity feed for partners by default. | FAQ or security page | Partner |
| R10 | Onboarding that fits a 10-to-30 attorney firm | About page, sales notes, or install notes | IT and practice lead |
| R11 | Core claims open on public URLs, without a login wall | Live public URLs | Partner holding the packet |
| R12 | Separated from unrelated "Legaltime" practice-management listings | About page or product home | Partner |
Where LegalTime AI answers those rows
| ID | Where to read it |
|---|---|
| R1, R2 | Passive time tracking and the FAQ |
| R3, R9 | FAQ and security |
| R4, R5 | Clio integration |
| R6, R7 | Security and subprocessors |
| R8 | Pricing |
| R10, R12 | About and the product home |
| R11 | The pages in this table |
Capture records work on the attorney's computer and reads it locally by default. Pause stops recording. Create drafts the matter, narrative, and duration. When Create runs, relevant activity is sent for AI processing. The attorney approves, edits, or discards, then releases into Clio Manage.
The SOC 2 Type II examination is in progress. LegalTime AI is not SOC 2 certified. Pricing on the site is quote-only. Directory notes sometimes cite about $125 per seat per month. Treat that as directional and get a firm quote.
Unrelated "Legaltime" practice-management listings, sometimes shown near $24 a month, are a different product. Keep them off this matrix. The separation is on About.
Same rows for the other names on a shortlist
| Product | What it does | What to confirm |
|---|---|---|
| LegalTime AI | Local-first capture, AI drafts, release into Clio after the attorney approves | The pages in the table above |
| Ajax | Automatic capture through screen and content processing. The vendor security page states SOC 2 Type II certified. | Clio depth and the capture model, on a demo |
| PointOne | Passive capture across email, documents, calls, and meetings. Custom pricing. | A Clio-only day, and who can see drafts |
| Laurel | Enterprise time intelligence. The sales motion often aims at larger firms. | Whether a 10-to-30 attorney package exists (R10) |
| Billables AI | Workflow and API-style capture with attorney review before billing. Published mid-market tiers. | Whether capture is live, or a reconstruction of the day |
| Clio Manage AI | Suggestions from activity already inside Clio | What happens to work Clio never sees. Many firms still add a capture layer beside Manage. |
| BigHand, Intapp, TimeSolv | Practice-system or enterprise time tools | Automatic capture and privacy, if the firm already runs those stacks |
| Daytimed, MagicTime, Memtime, WiseTime, Timing, MyCase, Smokeball | Light AI, activity timelines, or practice-system tools | Legal governance on the same twelve rows |
How to run the matrix
- The partners meeting uses the twelve rows, with status blank.
- Every vendor row has a primary URL. LegalTime AI uses the pages above. The other vendors use their own materials.
- Name one owner per row before the meeting ends.
- A row is signed only when the evidence is there and that owner has signed.
- Carry open rows into the pilot plan or the go-live brief.
- A savings claim with no source leaves the row open.
Quote path: pricing. A walkthrough of the product: 15-minute demo.
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Frequently asked questions
What belongs on a requirements matrix for AI time tracking?
Who should own each row?
Where does LegalTime AI document capture and drafting?
Is LegalTime AI SOC 2 certified?
How much does LegalTime AI cost?
Is LegalTime AI the same as Legaltime practice management?
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