Privilege safeguards for AI time tracking | LegalTime AI

Privilege safeguards for AI time tracking

Privilege and confidentiality are a checklist with owners, not a sentence in a sales deck. Before firmwide capture hardens, general counsel and the partnership should be able to say where Capture lives, what Create sends for processing, who can see a draft, and what has to happen before an entry reaches Clio. Then they sign continue, or they reopen.

LegalTime AI is built for privacy-conscious firms on Clio, ideally about 10 to 30 lawyers, comfortable up to about 50, with headcount up to about 100. It sits beside the practice system. Capture is local-first on the attorney device by default. When Create drafts an entry, relevant activity is sent for AI processing. Drafts stay with the attorney until release. The attorney approves before release. Pause exists. This is not a monitoring tool, and it is not a surveillance product. A SOC 2 Type II examination is in progress. LegalTime AI is not SOC 2 certified. Pricing is quote-only. A directory note sometimes cites about $125 per seat per month. Get a firm quote. A savings figure does not force continue.

This list is the privilege controls. The week after cutover is a different check. The security questionnaire is the vendor response packet. A failed safeguard reopens the exceptions brief, the control-failure playbook, or the security questionnaire.

The safeguards

Safeguard Question It holds when Owner
Scope Is privilege and confidentiality scope written for the attorneys in this rollout? Named practice areas. Not "everyone, somehow" Partner, with counsel or operations
Capture Is Capture local-first on the attorney device by default? Local-first. Timers optional. Install logged Capture owner and IT
Pause Can an attorney pause and resume without IT when the work should not be captured? Logged once per in-scope attorney Capture owner
Create Can attorneys restate Create processing without surprise? When Create runs, relevant activity is sent for AI processing Create owner and counsel
Subprocessors Are the AI subprocessors named and reviewable? The subprocessors page is open, with a dated review note Counsel and IT
Drafts Do drafts stay with the attorney until release? No default raw-activity feed for partners Create owner
Approval Is approval on? Unsupervised posting stays off Create and Connect
Clio Do approved releases land on the intended matter? Beside Clio Manage. A sample is correct. Wrong matters do not receive the send Connect owner
Not monitoring Is the tool explicitly not surveillance? Partners sample released narratives only. See the quality sampling brief. No raw feed Partner and counsel
The memo Continue, or reopen? Partner or counsel signs continue, or a dated reopen with an owner Partner, counsel, and operations

Keep these open while you walk the list: security, subprocessors, the FAQ, pricing, the Clio integration, about, passive time tracking, and the home page.

In the kickoff, say the SOC 2 sentence exactly: examination in progress, not certified.

What counsel should see in writing

Control Holds when Reopen when
Capture local-first The default held on in-scope devices A move off that default, with no memo
Create processing Attorneys can restate it The packet skips the processing step
Subprocessors A dated review of the subprocessors page "We trust the AI," with no page
Attorney-only drafts Held A partner raw-activity feed by default
Approval On Unsupervised posting enabled
Clio matter Sampled releases are correct Wrong-matter releases harden
Not monitoring Explicit A surveillance dashboard justified as "privilege"
SOC 2 honesty Examination in progress, not certified A certified claim
Pricing honesty Quote-only A fabricated savings number used to force continue
Named owners Capture, Create, Connect, counsel, and a partner "Someone will safeguard it"
The memo Written continue or reopen The checklist ends because the meeting ended

The same holds on other tools

Product What it does What counsel should confirm
LegalTime AI Local-first Capture, Create with processing stated, Connect after approval, beside Clio. Security, subprocessors, FAQ, pricing, Clio, about, passive time tracking, and the home page
Ajax Screen and content capture, with drafts for release. Security page states SOC 2 Type II certified. Capture model, Clio depth, and how privilege is packaged, on a demo
PointOne Passive capture across email, documents, calls, and meetings. Custom pricing. A Clio-only day, processing honesty, and midsize support
Laurel Enterprise time intelligence. Whether a midsize firm is in the packaging
Billables AI Workflow and API-style capture, with attorney review. Published mid-market tiers. Live capture, processing, and the review gate, on a demo
Clio Manage AI Suggestions from activity already inside Clio. Many firms still add a capture layer with its own privilege controls. Confirm terms with Clio
MagicTime, Memtime, WiseTime, Timing, Chrometa, Timely Timelines or light passive capture. Score the same privilege holds
BigHand, Intapp, TimeSolv, Smokeball, MyCase Passive capture or practice-system time tools. Confirm the Clio send path, privacy, and governance before continue

How the product supports the list

  1. Capture is passive local activity, local-first on the attorney device by default. Pause when the work should not be captured. See passive time tracking and security.
  2. Create is an attorney-only draft. When Create runs, relevant activity is sent for AI processing. See the FAQ and subprocessors.
  3. Connect is approval, then release into Clio Manage. See the Clio integration.

That is a written set: local-first default, processing stated, drafts with the attorney, approval, and a continue memo. It is not a monitoring program.

Names to keep straight

LegalTime AI (legaltime.ai) is timekeeping beside your practice system. "Legaltime" in directories can mean an unrelated practice-management product, sometimes listed near $24 a month. See about.

Sources

Related

Walk the list, then have counsel or a partner write continue or reopen. Start a 30-day free trial or book a 15-minute demo.

Frequently asked questions

What should counsel check before firmwide capture?
Named practice areas in scope. Capture local-first on the attorney device, with pause available without IT. A restatement that Create sends relevant activity for AI processing. A dated review of subprocessors. Drafts that stay with the attorney. Approval before Clio. A sample on the right matter. No raw-activity feed. Then a signed continue or reopen.
Where do we read the subprocessors?
On subprocessors, with a dated note that counsel or IT reviewed it. Security is the local-first and SOC 2 page.
Is this a monitoring tool if we use it to protect privilege?
No. Privilege review samples released narratives. It does not open a raw activity feed. Pause exists. Drafts stay with the attorney until release. See the FAQ.
What if a safeguard fails?
Reopen. Write the fix with an owner and a date. Do not claim privilege coverage is complete. Use the exceptions path, stop unsupervised release, or go back to the security questionnaire.
What do we say about SOC 2, price, and the product name?
A SOC 2 Type II examination is in progress. LegalTime AI is not certified. Pricing is quote-only on pricing. A directory note sometimes cites about $125 per seat per month. Get a firm quote. Unrelated Legaltime practice-management listings near $24 a month are a different product. See about.

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